FAQ - Transfers, Imports & Exports

How do I transfer a dog into my name?

To allow transfer of ownership we require the original pedigree to sent in to our office together with the required payment.

The back of the pedigree contains the transfer form and must be completed with the details and signatures of the owner(s) shown on the front of the Pedigree Certificate and the details and signature of the new owner(s).

Once transfer of ownership is done, the pedigree certificate will be re-issued with the new owner's details and sent directly to them.

The cost of the transfer will depend on which register the dog is on, and the membership status of the new owner.  Please contact our office if you require assistance.

How do I transfer my dog between the Main & Limited registers?

Upgrading a dog from Limited to Main Register

To transfer a dog from the Limited to Main register, we need written authorisation from the breeder of the dog.

This can be written on the front of the pedigree, otherwise if it is to come as a separate letter attached to the pedigree, that letter must include the dog's registered name and/or number and be signed by the breeder.

If the dog is being transferred at the same time, it must be going to a financial member of Dogs Victoria or one of the other state bodies.

Downgrading a dog from the Main register to the Limited Register

Anyone (breeder or owner) can transfer a dog from the main to limited register as long as it is written on the front of the pedigree together with the correct signature authorising this.

Please note, this request must be lodged with the state controlling body where the dog was originally registered.

Please refer to the scale of charges for the current fees for changing register.  

 

How do I transfer my dog to the Neuter register?

If you would like to transfer your dog to the Neuter register, you will need to submit the dog's original pedigree certificate, along with a 'Certificate of Sterilisation' and the correct fee.

The Certificate of Sterilisation must be on Veterinary Clinic letterhead/paperwork, and must clearly show the microchip number of the animal de-sexed.

Once the transfer to the Neuter register is completed, the dog's pedigree certificate will be re-issued with the dog shown as either neutered (male) or spayed (female).

 

How do I register locally collected semen?

The required Dogs Australia Registration of Semen & Collection of Semen forms are required to be lodged together with our office.

If you would like a certificate of semen then the required fee can be paid, otherwise if you wish for us to register the semen on the system with no certificate issued then there will be no fee.

 

How do I register an Imported Dog?

What do I need?

• Dogs Victoria Re-Registration application & Fee
• Certified Copy of the Original Export Pedigree (ensuring the name(s) and address match the Dogs Victoria membership) 
  • If original is submitted, we take copy stamp certified copy and send original back with application.
• Original Ownership Certificate (for countries which issue)
• AQIS/PEQS Release from Quarantine (MUST say the dog was released)
• NZ Imports - the AirWay Bill and Export Certificate from the Ministry of Primary Industries in lieu of the AQIS/PEQS.

 

Registering a Sire for an 'Imported in Dam' Litter

What do I need?

• Dogs Victoria Application form - Forms page here
• Appropriate fee (as specified on the form for the year of registration)
• Three (3) Generation Pedigree, EITHER;

a) Certified Copy of Three Generation Pedigree

Note: A certified copy is one where the original has been certified as a “true” copy of the original. To be deemed a certified copy Dogs Victoria must be able to sight the original stamp and/or signature of the certifying agent i.e. it must be posted);  OR

b) Copy of a Three Generation Pedigree (ie, including names and registration numbers) sent via email direct from the Controlling Body in the Country where the dog is registered to the relevant Dogs Australia Member Body in Australia

• Copy of Ownership Certificate (as proof of Existing Owner) where relevant

The Re-Registration form must be signed by the Sire Owner at the time of service. The owner of the sire must also sign the stud declaration on the litter registration.  The dam must be re-registered with all normal requirements as above, and once registered, the resulting pups can be registered with Australian Registration Numbers.

 

Registering Imported Semen

What do I need?

• Dogs Victoria application form - Forms page here
• Appropriate fee 
• Three (3) Generation Pedigree, EITHER;

a) Certified Copy of Three Generation Pedigree (A certified copy is one where the original has been certified as a “true” copy of the original.  To be deemed a certified copy Dogs Victoria must be able to sight the original stamp and/or signature of the certifying agent i.e. it must be posted);

OR

b) Copy of a Three Generation Pedigree (ie, including names and registration numbers) sent via email direct from the Controlling Body in the Country where the dog is registered to the relevant Dogs Australia Member Body in Australia

• Copy of Ownership Certificate (as proof of Existing Owner) where relevant
• Collection of Semen Certificate (may be a form from overseas or the Dogs Victoria form may be used).  The collection certificate must be signed by the vet and MUST include the number of vials/straws collected.  Multiple collections can be attached to a registration form where appropriate.
• Sale/Transfer of Semen Agreement – showing transfer from existing owner as evidenced via ownership certificate to the recipient.  Again, this document must clearly specify the amount of semen sold and MUST be signed
• AQIS Final Release from Quarantine.

 

Exporting a Dog

How do I export a dog?

Similar to a normal transfer, the original pedigree is required to be lodged along with a 'Request for Export Pedigree' and the required fee.

The details of the new overseas owner are required to be completed and the present registered owner is required to sign the 'Request for Export Pedigree' form authorising transfer of dog.

Please note: An export cannot be processed for a dog on the Limited Register, or for any dogs registered on the Main Register with 'conditions' recorded against their registration.

 

Exporting Semen

What is required?

1. The semen must be registered with a Dogs Australia Member Body

• To register semen with Dogs Victoria, you must submit a Registration of Semen and Collection of Semen form - found here.  If multiple collections have been made, we will require multiple Collection of Semen forms.
• The semen is to be registered in the name of the owner of the dog at the time of collection
• The dog must be on the Main Register for semen to be registered
• The registration fee applies if a certificate is required (in name of current owner in Australia), however there is no fee if a certificate is not being issued to the owner in Australia.

2. A Transfer of Frozen Semen application must be completed, and must include the signature(s) of current registered owner(s) along with the date of transfer and exact amount to be transferred.

• A fee applies to transfer frozen semen, and a certificate for Stud/Semen purposes only is issued to the new owners of the semen.