FAQ - Transfers, Imports & Exports
TRANSFERS
How do I transfer my dog between the Main & Limited registers?
To transfer a dog from the Limited to Main register, we need written authorisation from the breeder of the dog. This can be written on the front of the pedigree, otherwise if it is to come as a separate letter attached to the pedigree, that letter must include the dogs registered name and/or number and also be signed by the breeder. The dog must be going to a financial member of Dogs Victoria or one of the other state bodies.
Anyone can transfer a dog from the main to limited register as long as it is written on the front of the pedigree together with a signature authorising this. Please refer to the Scale of Charges for the required cost to do so. Please note, this must be lodged with original controlling state body in which the dog was registered.
How do I transfer my pedigree to the Neuter register?
We require the original pedigree to come into the office together with a copy of the certificate of sterilisation and the required fee. The certificate of sterilisation MUST include the microchip number and be on certified vet’s letterhead to verify the dog that is being desexed. We will then transfer the dog to the Neuter registerer (marked as either neutered or spayed) and return the updated pedigree back to the current owner.
What if I want to change the colour of the dog, microchip or date of birth on the pedigree?
All changes are required to be made by the breeder, and a statutory declaration is required to be lodged with the affected pedigree.
If a change affects the whole litter or multiple dogs, ALL pedigrees will be required to be returned to the office for correction together with the statutory declaration. There is a reprint fee per pedigree, please refer to the Scale of Charges for the required fee.
Please note, this must be lodged with original Controlling State Body in which the dog was registered.
How do I register locally collected semen?
The required ANKC Registration of Semen & Collection of Semen forms are required to be lodged together with our office.
If you would like a certificate of semen then the required fee can be paid, otherwise if you wish for us to register the semen on the system with no certificate issued then there will be no fee.
IMPORTED DOGS
What do I need?
- Dogs Victoria application Form & Fee
- Certified Copy of the Original Export Pedigree, please ensure the ownership name(s) and address match the Dogs Victoria membership
- If original is submitted, we take copy stamp certified copy and send original back with application.
- Original Ownership Certificate (for countries which issue)
- AQIS/PEQS Release from Quarantine (MUST say the dog was released)
- NZ Imports - the AirWay Bill and Export Certificate from the Ministry of Primary Industries in lieu of the AQIS/PEQS.
REGISTERING A SIRE FOR AN IMPORTED IN DAM LITTER
What do I need?
- Dogs Victoria application form - see Forms page here
- Appropriate fee (as specified on the form for the year of registration)
- Three (3) Generation Pedigree, EITHER;
a) Certified Copy of Three Generation Pedigree (A certified copy is one where the original has been certified as a “true” copy of the original. To be deemed a certified copy Dogs Victoria must be able to sight the original stamp and/or signature of the certifying agent i.e. it must be posted); OR
b) Copy of a Three Generation Pedigree (ie, including names and registration numbers) sent via email direct from the Controlling Body in the Country where the dog is registered to the relevant ANKC Ltd Member Body in Australia
- Copy of Ownership Certificate (as proof of Existing Owner) where relevant
The Re-Registration form must be signed by the Sire Owner at the time of service. The owner of the sire must also sign the stud declaration on the litter registration. The dam must be re-registered with all normal requirements as above, and once registered, the resulting pups can be registered with Australian Registration Numbers.
IMPORTED SEMEN
What do I need?
- Dogs Victoria application form - see Forms page here
- Appropriate fee (as specified on the form for the year of registration)
- Three (3) Generation Pedigree, EITHER;
a) Certified Copy of Three Generation Pedigree (A certified copy is one where the original has been certified as a “true” copy of the original. To be deemed a certified copy Dogs Victoria must be able to sight the original stamp and/or signature of the certifying agent i.e. it must be posted);
OR
b) Copy of a Three Generation Pedigree (ie, including names and registration numbers) sent via email direct from the Controlling Body in the Country where the dog is registered to the relevant ANKC Ltd Member Body in Australia
- Copy of Ownership Certificate (as proof of Existing Owner) where relevant
- Collection of Semen Certificate (may be a form from overseas or the Dogs Victoria form may be used). The collection certificate must be signed by the vet and MUST include the number of vials/straws collected. Multiple collections can be attached to a registration form where appropriate
- Sale/Transfer of Semen Agreement – showing transfer from existing owner as evidenced via ownership certificate to the recipient. Again, this document must clearly specify the amount of semen sold and MUST be signed
- AQIS Final Release from Quarantine.
EXPORTED DOGS
How do I export a dog?
The original pedigree is required to be lodged with the office with the required fee. The details of the new overseas owner are required to be completed and the present registered owner is required to sign authorising transfer of dog.
An Export cannot be done for a Limited Pedigree or for any dogs with restrictions placed against it.
EXPORTED SEMEN
What is required?
1. The semen must be registered with an ANKC Ltd Member Body
- To register semen with Dogs Victoria, you must submit a Registration of Semen and Collection of Semen form - found here. If multiple collections have been made, we will require multiple Collection of Semen forms.
- The semen is to be registered in the name of the owner of the dog at the time of collection
- The dog must be on the Main Register for semen to be registered
- The registration fee applies if a certificate is required (in name of current owner in Australia), however there is no fee if a certificate is not being issued to the owner in Australia.
2. A Transfer of Frozen Semen application must be completed, and must include the signature(s) of current registered owner(s) along with the date of transfer and exact amount to be transferred.
- The fee applies to transfer frozen semen, and a certificate for Stud/Semen purposes only is issued to the new owners of the semen.